How Converting Word to Excel Can Improve Employee Effectiveness by 40%

If manually copy and pasting data from Word documents to Excel is part of your daily workflow, we understand how frustrating and time consuming this can be. From hunting down the right document to finding the right information to copying and pasting the data and sharing it with colleagues, employee effectiveness ends up being seriously compromised. 

In fact, it takes professionals an average of 18 minutes to locate a document manually, which can end up translating to up to 40% of their time at work (Gartner). And that’s just to find the actual Word document, not including the time it takes to retrieve the nugget of information and copy and paste it where it needs to go. 

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How MATERIALESDEFABRICA Uses Docparser for Invoice Organization

PDFs are an integral part of any business. Whether they’re invoices, purchase orders, bank statements, or bills of lading, businesses need to find a way to automate the processing and organization of the data in those documents.

This is where Docparser comes in. As a cloud-based B2B SaaS, we extract data locked inside of documents our customers send us and can make that data available as a file download, or send it somewhere else on the internet with a webhook. Docparser is truly a must-have tool for the digitization of the workplace. 


However, extracting the data is only half the battle for those businesses looking to automate their invoice organization or for any other types of documents. Fortunately, another function we support is forwarding of the files elsewhere, like to a cloud drive such as Google Drive, Dropbox, or Box. To do this, we leverage integration platforms like Zapier or Microsoft Power Automate to push these documents into their system.

MATERIALESDEFABRICA.COM is one such business utilizing Docparser to extract data from invoices and push the parsed data out to Google Drive via Zapier.


Launched in 2014, MATERIALESDEFABRICA.COM is an online store selling construction and decoration materials throughout all of Spain. As pioneers in the online channel of renovation material sales, over 125,000 customers have trusted them to provide the finest products at the best price available.

How MATERIALESDEFABRICA.COM Utilizes Docparser,  Zapier, and Google Drive for Automated Invoice Organization


Invoice organization - How uses Docparser, Zapier, and Google Drive ro automate invoice processing

Alejandro García, Marketing Manager of MATERIALESDEFABRICA.COM, writes:

The main use for Docparser is we can forward emails with invoices to different Docparser folders depending on the distributor or manufacturer.

Inside each folder, we design rules to extract the info we need from each invoice. As all invoices from the same manufacturer are the same, just do it once and you have the automation done and you save a lot of hours.

Then with the help of another program, Zapier, we collect the invoices from Docparser and save them with a specific format, taking advantage of the previously parsed info (name, amount, date, order number, invoice number, etc.) and send them to Google Drive.

We are happy with the app and how it is working with us. I recommend it to anyone who wants more order in the bills, emails, etc.

How Docparser can assist with invoice organization:

  1. Emails with invoice PDF attachments are forwarded to Docparser
  2. Docparser’s suite of parsing rules are used to extract the relevant data
  3. Parsed data along with metadata like a download link to the original document is sent to Zapier
  4. Zapier resolves the media_link URL and sends the file to Google Drive

How Docparser Can Help You

Docparser can automate document data extraction for businesses ranging from one to thousands of employees. If you have multiple types of documents you need to extract text or table data from, Docparser is a fantastic tool, since we have templates to help you work with many document formats:

  • Invoices
  • Purchase Orders
  • Bank Statements
  • Shipping Orders
  • Fillable PDF forms
  • Bills of Lading
  • Custom documents with consistent formatting

Here are some other use cases we’ve helped our customers with:

We offer a free account option (no credit card required) to allow users to test the service before subscribing to a monthly or annual subscription. Get started with Docparser today!

How to Extract Text from a PDF in Seconds: Use Any Computer or Mobile Device

Extracting text from PDF isn’t easy. Not many PDF readers are capable of extracting text from PDF images or from scanned PDFs. The problem is compounded if your PDF has graphs or tables or any other kind of non-linear data that can not be simply copied and pasted. In this article, we will discuss how you can easily extract text from a PDF in seconds.

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How JuicedTech Leverages Docparser With QuickBase

PDF and scanned documents are widely used to exchange information pertaining to a variety of documents including contracts, invoices, price lists, sales and purchase orders, HR forms, bank statements, and more.  However, because these documents are considered finalized versions, oftentimes the data is not easily editable so extracting the information in a usable format can be a challenging and tedious task that usually required manual intervention! Continue reading “How JuicedTech Leverages Docparser With QuickBase”

Best Software to Extract Tables from PDF (and export them to Excel, CSV, …)

PDF files and scanned documents are ubiquitous in today’s business environment. Often times, important business data is trapped inside these documents, and extracting data from PDF is unfortunately more often than not a manual and tedious task. This task becomes even more daunting when we need to extract tables from PDF or scanned images. Continue reading “Best Software to Extract Tables from PDF (and export them to Excel, CSV, …)”

ChronoScan vs. Docparser

ChronoScan Capture is a document and data capture software that works like a complete suite for document scanning and data entry. Among the many softwares that are available for data extraction and data capture, ChronoScan is a well known name. In this article we present you a fair ChronoScan vs. Docparser comparison with the goal of finding the best solution for your business. Continue reading “ChronoScan vs. Docparser”