Automate Purchase Order Processing.
Built for Procurement Teams.
Purchase orders arrive by email, PDF, supplier portal, and EDI export - each one in a different format. Docparser reads all of them, pulls PO numbers, line items, quantities, and totals, and sends the data to your ERP or order management system.
14-day free trial · No credit card required · Set up in under 5 minutes
Works with your existing tools
Purchase Order Automation, Whatever Format It Arrives In.
Whether you send POs to suppliers or receive sales orders from customers, the problem is the same. Every document has a different layout. Docparser reads them all, extracts the fields your team needs, and delivers the data automatically.
Import
Orders In, However They Arrive
POs and sales orders reach Docparser the same way they reach your team. Any format, any source, any volume.
- PDF purchase orders from supplier portals or email
- Scanned paper orders and photographed documents via OCR
- Sales orders emailed by customers in any layout
- Cloud folder sync: Google Drive, Dropbox, OneDrive, Box
- REST API upload or FTP import
Parse
Tell It What Your Business Needs
Point at the fields on a sample PO. Docparser builds the extraction rule. Use the Cargill template for complex multi-line orders or the standard PO template for simpler formats.
Fields Docparser extracts:
Export
Straight Into Your Order Management Stack
Extracted PO data lands in your ERP, Airtable, or spreadsheet automatically. Because the export is configured once, the workflow is the same whether you process one order or a thousand.
- Download: CSV, Excel, JSON, XML
- Direct: Google Sheets, Airtable, Salesforce
- Custom: Webhook, FTP, REST API
- Platforms: Zapier, Make, Power Automate, Workato
Your Order Format, Already Mapped.
Most procurement teams work with the same suppliers month after month. Docparser has already mapped the field positions for common PO layouts — pick the one that matches, upload a sample order, and your first clean export is ready in minutes.
Browse All Purchase Order Templates →Cargill Purchase Order
PO Number · PO Date · Site Location · Line Items · GST · PST · Tax Rate % · Contractor Expenses · PO Total Price
Use Template →Work Orders
PO Number · PO Date · Vendor Details · Line Items · Quantity · Unit Price · Totals
Use Template →Your PO Format Not Listed?
Most purchase orders share the same core structure regardless of supplier. The Standard Purchase Order Template uses variable-position rules to find your fields wherever they sit on the page. Upload a sample and confirm the output before committing to anything.
Use Standard PO Template →Where Purchase Order Processing Actually Slows Down
Purchase order automation looks different depending on your role. Pick the one that matches yours.
Every Supplier Sends a Different PO Format. Your Team Handles All of Them.
Your procurement team processes POs from dozens of suppliers. Each one has a different layout, different column order, different way of listing line items. Someone opens each one and keys in the PO number, quantities, and totals. Docparser reads every supplier format, extracts those fields, and routes the data to your system. The supplier pile stays the same. The manual keying stops.
How teams automate purchase order processing →Customer Orders Come In. Your Team Should Be Fulfilling Them, Not Transcribing Them.
Your customers send sales orders by email, through portals, and occasionally by fax. Each one needs the same fields captured before fulfilment starts. Docparser reads each incoming sales order, pulls the item codes, quantities, and delivery details, and routes structured data to your order management system. Orders move to fulfilment without anyone touching a keyboard first.
5 ways to optimise sales order processing →Work Orders and Delivery Documents Processed Before the Shipment Leaves.
Warehouse and logistics teams deal with work orders, delivery notes, and shipping documents arriving at the same time. Each one needs data captured before the next step in the fulfilment chain can start. Docparser processes each document as it arrives, extracts the relevant fields, and routes the output to your tracking system or spreadsheet. The queue moves without a data entry backlog.
Logistics and warehousing automation with Docparser →Your ERP Needs Structured Data. Your Suppliers Send PDFs.
ERPs and order management platforms want clean, structured line-item data. Suppliers send PDFs. Docparser sits between the two — extracting PO headers and line items and delivering them in the format your system expects via webhook, CSV, or direct API. Lightweight teams can use Airtable as an intermediate layer before passing data downstream. The manual import step disappears.
PDF to Airtable workflow for order management →Purchase Orders Are One Document. Your Business Runs on Many.
Docparser handles every document type your business runs on from one workspace. Set up a parser for purchase orders today, invoices tomorrow, and contracts next week. The same rules engine, the same integrations, the same export workflow.
Questions Procurement Teams Ask First
Not covered here? The support centre has step-by-step walkthroughs for every scenario.
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Docparser reads PDF purchase orders, scanned paper orders, Word documents, and image files. For scanned or photographed POs, the built-in OCR engine converts the image to text before extraction runs. Orders arriving as email attachments route directly to Docparser via a forwarding address — no manual download needed.
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One parser per supplier layout is the right setup. For known suppliers like Cargill, a saved template extracts the same fields from every PO that supplier sends. For new vendors, anchor-based rules find each field regardless of position. Most procurement teams run several parsers in parallel, routing all outputs to one destination.
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Yes. Line items use table extraction rules that capture each row: item code, description, quantity, unit price, and line total. You can filter rows, skip headers or subtotals, and map column names to match your ERP or order management system. Header fields — PO number, date, vendor, totals — are extracted separately.
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Yes. Purchase orders sent to suppliers and sales orders received from customers use the same parsing framework. You set up a separate parser for each document type and layout. All outputs can route to the same destination — a shared spreadsheet, ERP, or webhook endpoint.
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Docparser exports structured PO data via CSV, webhook, or REST API. For enterprise systems, a webhook delivers line-item data in the format your ERP expects without a manual import step. Zapier and Power Automate connect Docparser to hundreds of platforms. Lightweight teams can use Airtable as an intermediate layer. See the full list at docparser.com/integrations.
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Pre-built template: under five minutes. Upload a sample PO, confirm the fields, done. Custom layout: 15 to 30 minutes with the visual rule builder, no coding. Most users have their first parser running on live orders the same day they sign up.
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Yes. The live demo lets you upload any purchase order and see parsed output in seconds — no account needed. Upload a real PO from a supplier your team processes regularly and check the extracted fields before committing to a trial.
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Docparser runs on AWS across multiple availability zones. All data is encrypted in transit and at rest. Your documents belong to your organisation — Docparser does not resell or reuse them. You set retention between 0 and 180 days. GDPR compliant, with Standard Contractual Clauses for EU customers. Full details at docparser.com/security.
Your Suppliers Send It.
Your System Gets It.
Start your 14-day free trial. Pick a supplier from the PO template library, upload a real order, and see the extracted data before your team processes another one by hand.
14-day free trial · No credit card required · Set up in under 5 minutes
