Do you often find yourself stuck in a never-ending game of copy-paste with your PDF files? Manually inputting information into spreadsheets, databases, or other business systems is time-consuming and error-prone. That’s where a PDF parser saves the day. With the right tool, you can extract key data from PDFs effortlessly, freeing up time for more productive tasks. Sounds like a game-changer, right?
In this post, we’ll discuss what a PDF parser is, the types of data that can be parsed, and common use cases of PDF parsing. Plus, we’ll show you how you can start parsing your PDFs easily with Docparser, our powerful document parsing solution. Using Docparser, you will save time and streamline PDF-related workflows. Let’s begin.
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What Is a PDF Parser?
A PDF parser (also sometimes called a PDF scraper) is software that can extract data from PDF documents. PDF parsers come in the form of libraries for developers or software tools for non-technical users. Needless to say, the second option is much more user-friendly.
A PDF parser allows you to extract data from a batch of PDF files. This eliminates the need to enter data manually into a spreadsheet or business software which consumes a lot of time, effort, and money. With the right PDF document parser, you can accomplish a lot:
- Automate data entry and lower its costs
- Prevent data errors
- Streamline document-based workflows
- Save time and resources for high-impact work: customer service, data analysis, etc.
What Kind of Data Can Be Parsed from PDF Files?
PDF files are the go-to option for many document types, from invoices to purchase orders, contracts, presentations, reports, brochures, etc. So there are large amounts of data that stay trapped in PDF files, hence the need for a PDF parser. PDF parsing solutions can extract:
- Text (paragraph, sentences, and individual words)
- Numerical data (dates, phone numbers, transaction amounts…)
- Tables and spreadsheet data
- Form fields
- Checkbox selections from applications, surveys, and other documents
- Handwriting
- Text from images
The best PDF parsers allow users to customize the parsing process so that the extracted data is structured and formatted exactly as needed, eliminating the need for manual editing. That way, the user can immediately export their data where it needs to be, whether it’s a spreadsheet, a database, a new record on a CRM, etc.
What Are the Typical Use Cases for PDF Parsers?
Companies use PDF parsers for a wide range of needs, from automating data entry to business process automation, document management and indexing, and more. Specifically, use cases we see quite often at Docparser include:
- Parsing invoices to speed up invoice processing
- Extracting purchase order details from PDF attachments
- Processing PDF Forms to collect and analyze survey data
- Converting PDF bank statements to Excel and CSV files to be imported into accounting software
- And more
So how can I extract data from a PDF?
It’s simple: try Docparser! Our ability to parse very specific data from documents is the number one reason our customers say they love using Docparser! Say goodbye to manual data entry and automate your PDF-related workflows.
What Is Docparser?
Docparser is a web-based document parsing solution that uses zonal OCR, AI, and other advanced technologies to extract data from documents. You can use it from your browser to parse recurring PDFs quickly and accurately.
To learn more about Docparser, feel free to watch this short introduction video:
How Does Docparser Work?
Docparser is very easy to use. Anyone can learn to use it in just a few minutes by following simple instructions. To extract data from a PDF, follow these steps:
- Sign up for a Docparser account.
- Create a new parser.
- Upload your PDF file.
- Create parsing rules. For each data field, you need a parsing rule that can identify it. You can build rules manually, use pre-set templates, or use our AI-enhanced templates which can automatically create a set of parsing rules.
- Send your parsed data where it belongs. You can download data as a file in various formats (like Excel) or export it to cloud apps and APIs like Google Sheets or Salesforce.
Why Businesses Rely On Docparser for PDF Parsing
Hundreds of businesses use Docparser every day to extract important data from recurring documents. They chose our PDF parser for several reasons:
- Ease of use: Docparser is completely code-free and runs on a simple point-and-click interface, making it very easy to use.
- Customizability: You can preview the parsing results, add filters to your rules, refine the parsing process, and also select the data fields on your document manually.
- Batch processing: Process documents in bulk and convert them to structured data.
- Multi-format parsing: In addition to PDFs, you can parse documents in Word, CSV, XLS, TXT, XML, and image formats.
- AI capabilities: Docparser is also an AI PDF parser with AI-powered features like handwriting recognition, checkbox recognition, resume parsing, and more exciting features coming soon.
- Integrations: Connect Docparser with your favorite apps via thousands of integration options, including Zapier, Workato, MS Power Automate, and more.
- Data privacy and security: to keep user data safe and secure, we are compliant with the latest web security standards.
Like our users, Docparser will help you save hundreds of hours of tedious work every year, lower your data entry costs, and free up time for higher-value work.
For instance, Tom Madonia, a real estate broker, shared with us how using Docparser as a PDF parser became an essential part of his transaction management system:
“For us, having the ability to extract data from PDF files and send it via API to another system, by kicking off a webhook, is truly the most important feature for us. Docparser’s ability to extract information out of a PDF is part of a system that we have put in place, and it is saving us upwards of 200-300 hours a year—definitely a major impact on our business. Efficiency is one of the most important pieces of any business, and for us to be able to facilitate this process, and making the process of getting our data from one location to another more efficiently is something that any business would benefit from.”
— Tom Madonia, real estate broker
Try Docparser for Free
Businesses rely on efficiency to stay competitive, and automating data extraction makes a big contribution in this regard. If you have been struggling with manual data entry, it’s time to take advantage of automation. Say goodbye to the many hours spent typing data and double-checking it. Docparser offers a fast, secure, and accurate PDF parser tool to automate data entry and streamline your document-based workflows. Sign up for a free trial now and start parsing your PDFs accurately and efficiently.
Try Our PDF Parser for Free
Extract data from documents and send it to your systems. Save time and resources, and automate your document-based documents.
No credit card required.
