Automate Invoice Processing.
Built for Accounts Payable Teams.
Invoice data extraction breaks down when every vendor uses a different format. Docparser reads each one, pulls the fields your accounting system needs, and routes the data automatically.
Try the live demo before you sign up →
14-day free trial · No credit card required · Set up in under 5 minutes
Works with your existing tools
Your Invoices, Every Format. One Extraction Workflow.
Vendor invoices arrive as PDFs, scanned images, Word files, and email attachments. Most AP teams handle each one by hand. Docparser reads whatever format arrives, pulls the data your team needs, and routes it to your accounting system automatically.
Import
Invoices In, Any Format
Forward the email. Sync a folder. Upload directly. Docparser accepts PDFs, scanned images, Word documents, and email attachments from any vendor.
- PDF invoices from any vendor or layout
- Scanned invoices and photographed receipts via OCR
- Word documents and Excel-based supplier bills
- Email attachments forwarded directly to Docparser
- Cloud folder sync: Google Drive, Dropbox, OneDrive, Box
Parse
Tell It What Your Business Needs
Point at the fields on a sample invoice. Docparser builds the extraction rule. Use a pre-built vendor template or create your own in minutes.
Fields Docparser extracts:
Export
Straight Into Your Accounting Stack
Extracted invoice data lands in QuickBooks, Xero, your ERP, or a spreadsheet without anyone touching an export button. One invoice or a thousand, the workflow is the same.
- Download: CSV, Excel, JSON, XML
- Direct: Google Sheets, Excel, Salesforce
- Custom: Webhook, FTP, REST API
- Platforms: Zapier, Make, Power Automate, Workato
Your Vendor's Fields, Already Mapped.
Most AP teams process the same vendors every month. Docparser has already mapped the field positions for hundreds of common supplier layouts. Pick the one that matches, run a sample invoice through it, and your first clean export is ready in minutes.
Browse All Invoice Templates →NPower Invoice
Account Name · Account Number · MPAN · Meter Table · Consumption & Capacity Charges · Network Charges · Invoice Period
Use Template →Baker Hughes Invoice
Seller & Customer Order No. · Order Date · Incoterms · Payment Terms · Sold To · Ship To · Total Amount · Currency
Use Template →LSC Communications Invoice
Invoice Number · Invoice Date · Line Items · Totals · Billing Quantity · Title & Event · Web Offset
Use Template →WYK Sorbents Invoice
Invoice Number · Invoice Date · PO Number · Line Items · Carrier · Tracking Number · Freight · Total
Use Template →Con Edison Statement
Account Holder · Account Number · Billing Period · Electricity Charges · Gas Charges · Meter Table · Total Amount Due
Use Template →Your Vendor Not Listed?
Most supplier invoices share the same core structure regardless of layout. The Standard Invoice Template uses variable-position rules to find your fields wherever they sit on the page. Upload a sample and confirm the output before committing to anything.
Use Standard Invoice Template →Where Invoice Processing Actually Breaks Down
Invoice data extraction looks different depending on your role. Pick the one that matches yours.
Thirty Vendor Invoices a Day. Zero Should Require Manual Keying.
Your inbox fills up with supplier invoices every morning. A utility bill here, an enterprise vendor PDF there, a scanned delivery note from a regional supplier. Each one has a different layout. Each one needs the same fields: invoice number, date, total, line items. Your team opens each one and types them in.
How Invoice Data Extraction Changes That
Docparser reads the invoice regardless of how it arrives or what it looks like. Because each parser saves a vendor's layout, the same rules run on every future invoice from that supplier. As a result, the volume stays the same but the manual work does not.
How AP teams automate invoice processing →Catching Invoice Discrepancies Before the Payment Run, Not After.
A supplier invoices for 120 units. The purchase order was for 100. By the time someone opens both documents and compares them, the payment may already be queued. Docparser, instead, extracts the PO reference, quantities, line items, and totals from each incoming invoice as structured data. For example, a quantity mismatch that would have taken 20 minutes to spot manually surfaces in seconds. Your team compares numbers instead of PDFs, so price variances show up during the approval step, when you can still act on them.
Purchase order automation with Docparser →More Clients, More Vendors. The Same Team Size.
Every client brings a different set of suppliers. One client buys from three utility companies and a handful of trade vendors. Another runs 40 active supplier relationships. Because Docparser saves each vendor's layout as a reusable parser, setting one up takes minutes. After that, every invoice from that supplier processes the same way across every client account that uses them. The workload therefore grows with client volume. The hours spent on data entry do not.
How one firm handles invoice organisation at scale →Your ERP Needs Structured Data. Your Suppliers Send PDFs.
The gap between what vendors send and what your ERP expects is where manual work accumulates. Someone exports a CSV, reformats columns, fixes encoding errors, then imports. Docparser, however, extracts invoice headers and line items directly and exports them in the structure your system expects — whether that is QuickBooks, Xero, SAP, NetSuite, or a webhook to a custom endpoint. As a result, the import step becomes a background process rather than a task on someone's list.
Sending invoice data directly to your ERP →Invoices Are One Document. Your Business Runs on Many.
Docparser handles every document type your business runs on from one workspace. Set up a parser for invoices today, purchase orders tomorrow, and contracts next week. The same rules engine, the same integrations, the same export workflow.
Questions Worth Asking
Not covered here? The support centre has step-by-step walkthroughs for every scenario.
About the Product
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Invoice data extraction with Docparser is not limited to digital PDFs. Docparser reads PDF invoices, scanned invoice files, photographed receipts, Word documents, and image formats including JPEG and PNG. For scanned or photographed invoices, the built-in OCR engine converts the image to readable text before extraction rules run. As a result, invoices that arrive as email attachments route directly to Docparser via a dedicated forwarding address, so nothing needs to be downloaded and re-uploaded manually.
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One parser per vendor layout is the right setup. For vendors with consistent formats such as Baker Hughes, NPower, or LSC Communications, a saved template extracts the same fields from every invoice that vendor sends. For new or irregular suppliers, however, anchor-based rules find each field relative to a fixed label rather than a fixed position on the page. Because the parser learns the layout once, every future invoice from that supplier processes automatically. Most AP teams therefore run several parsers side by side, one per major vendor, with all outputs routing to the same destination.
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Both. Header fields such as invoice number, date, vendor name, PO reference, and total use fixed or anchor-based rules. Line items, however, use table extraction rules that capture each row: description, quantity, unit price, and line total. You can filter which rows to include and skip blank or subtotal rows. Additionally, you can map column names to the format your accounting system expects. The output can therefore be a flat file with one row per line item, or a structured JSON object depending on your integration.
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Docparser runs an OCR pass on any scanned PDF or image file before extraction rules apply. As a result, the output is treated the same as a native digital PDF. Scan quality, however, does affect accuracy: invoices scanned at 200 DPI or above consistently produce reliable output. Photographed invoices also work well, provided the page lies flat, the lighting is even, and the text is fully legible. Because Docparser handles the conversion internally, no separate OCR software or service is needed.
Before You Start
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Invoice data extraction into your ERP starts with Docparser exporting a CSV formatted for QuickBooks and Xero. For systems including SAP, Oracle, and NetSuite, a webhook or REST API sends structured invoice data in the format the system expects. As a result, the manual export and import step is removed entirely. Zapier, Make, and Power Automate additionally connect Docparser to hundreds of platforms without custom code. See the full list at docparser.com/integrations.
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For a vendor with a pre-built template in the library, under five minutes. Upload a sample invoice, confirm the extracted fields match your requirements, and the parser runs on live invoices immediately. For a vendor not in the template library, however, most custom parsers take between 15 and 30 minutes using the visual rule builder. Because no coding is involved at any stage, the majority of users have their first parser processing real invoices on the same day they sign up.
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Yes. The live invoice demo lets you upload any PDF invoice and see the parsed output in seconds, with no account required. It is, in fact, the fastest way to confirm that Docparser reads your specific vendor format before starting a trial. For example, if you process NPower or Baker Hughes invoices regularly, upload one and review the extracted fields against what you need. If the output matches, you are ready to start.
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Docparser processes documents on Amazon Web Services infrastructure across multiple availability zones. All data travels over HTTPS and is encrypted at rest. Your invoices and supplier data belong to your organisation — Docparser does not access, resell, or use your documents for any purpose beyond the extraction you configure. Additionally, you set your own retention period between 0 and 180 days before automatic deletion. Because the platform is GDPR compliant and provides Standard Contractual Clauses for EU customers, it fits within standard enterprise data governance requirements. The full security policy is at docparser.com/security.
Your Vendors Send It.
Docparser Handles the Rest.
Start your 14-day free trial. Pick a vendor from the template library, upload a real invoice, and see the extracted data before your team processes another one by hand. No credit card required to start.
14-day free trial · No credit card required · Set up in under 5 minutes
