Convert PDF to Google Sheets – Create a Fully Automated Workflow

Get time back. Automatically convert PDF to Google Sheets with Docparser.

With many business documents in PDF format, extracting data to Google Sheets is a tricky and time-consuming manual task. Whether you are an entrepreneur, a small business, or working in a large corporation, keep reading and you will learn how you can save time and save money, by automating the export of data from PDF to Google Sheets.

Continue reading “Convert PDF to Google Sheets – Create a Fully Automated Workflow”

How MATERIALESDEFABRICA Uses Docparser for Invoice Organization

PDFs are an integral part of any business. Whether they’re invoices, purchase orders, bank statements, or bills of lading, businesses need to find a way to automate the processing and organization of the data in those documents.

This is where Docparser comes in. As a cloud-based B2B SaaS, we extract data locked inside of documents our customers send us and can make that data available as a file download, or send it somewhere else on the internet with a webhook.

However, extracting the data is only half the battle for those businesses looking to automate their organization of the documents themselves. Fortunately, another function we support is forwarding of the files elsewhere, like to a cloud drive such as Google Drive, Dropbox, or Box. To do this, we leverage integration platforms like Zapier or Microsoft Power Automate to push these documents into their system.

MATERIALESDEFABRICA.COM is one such business utilizing both use cases we support.

About MATERIALESDEFABRICA.COM

Launched in 2014, MATERIALESDEFABRICA.COM is an online store selling construction and decoration materials throughout all of Spain. As pioneers in the online channel of renovation material sales, over 125,000 customers have trusted them to provide the finest products at the best price available.

How MATERIALESDEFABRICA.COM Utilizes Docparser,  Zapier, and Google Drive for Automated Invoice Organization

Alejandro García, Marketing Manager of MATERIALESDEFABRICA.COM, writes:

The main use for Docparser is we can forward emails with invoices to different Docparser folders depending on the distributor or manufacturer.

Inside each folder, we design rules to extract the info we need from each invoice. As all invoices from the same manufacturer are the same, just do it once and you have the automation done and you save a lot of hours.

Then with the help of another program, Zapier, we collect the invoices from Docparser and save them with a specific format, taking advantage of the previously parsed info (name, amount, date, order number, invoice number, etc.) and send them to the Drive.

We are pretty happy with the app and how it is working with us. I recommend it to anyone who wants more order in the bills, emails, etc.

In summary:

  1. Emails with invoice PDF attachments are forwarded to Docparser
  2. Docparser’s suite of parsing rules are used to extract the relevant data
  3. Parsed data along with metadata like a download link to the original document is sent to Zapier
  4. Zapier resolves the media_link URL and sends the file to Google Drive

How Docparser Can Help You

Docparser can automate document data extraction for businesses ranging from one to thousands of employees. If you have multiple types of documents you need to extract text or table data from, Docparser is a fantastic tool, since we have templates to help you work with many document formats:

  • Invoices
  • Purchase Orders
  • Bank Statements
  • Shipping Orders
  • Fillable PDF forms
  • Bills of Lading
  • Custom documents with consistent formatting

Here are some other use cases we’ve helped our customers with:

We offer a free account option (no credit card required) to allow users to test the service before subscribing to a monthly or annual subscription. Get started with Docparser today!

Best Software to Extract Tables from PDF (and export them to Excel, CSV, …)

PDF files and scanned documents are ubiquitous in today’s business environment. Often times, important business data is trapped inside these documents, and extracting data from PDF is unfortunately more often than not a manual and tedious task. This task becomes even more daunting when we need to extract tables from PDF or scanned images. Continue reading “Best Software to Extract Tables from PDF (and export them to Excel, CSV, …)”

ChronoScan vs. Docparser

ChronoScan Capture is a document and data capture software that works like a complete suite for document scanning and data entry. Among the many softwares that are available for data extraction and data capture, ChronoScan is a well known name. In this article we present you a fair ChronoScan vs. Docparser comparison with the goal of finding the best solution for your business. Continue reading “ChronoScan vs. Docparser”

Scan To Database Software: How To Convert Paper Documents To Database Records

Data is king, and databases are the hub of data. All business organizations have a database – whether SQL based or NoSQL based – that acts as a repository for all of their key business-related information. But how would you use this database if the data to be used in it is only available in form of paper documents? Getting the data out of scanned documents such as PDF, images, or typed invoices is difficult. So what are the options when it comes to “scan to database software” that can create database records from documents? Read on and find out! Continue reading “Scan To Database Software: How To Convert Paper Documents To Database Records”

Document Data Capture

We all know that data holds all the information and without information, there can be no solution – But if this data is available but can not be comprehended or properly studied, it is of no use. This is where automated data capture software comes into the picture. Data Capture Solutions capture the data trapped in different places and format it and organize it in a more structured form to be able to analyze it. Document data capture, as the name suggests, is the method of technically capturing data from a document. An example is Docparser which helps businesses in capturing data from PDFs. Continue reading “Document Data Capture”